FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
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FERPA is a federal law regarding the privacy of student records and the obligations of the institution, primarily in the areas of release of the records and the access provided to these records.

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Family Educational Rights and Privacy Act (FERPA)

Casa Loma College complies with the Family Educational Rights and Privacy Act (FERPA). The following is a reproduced fact sheet available from the U.S. Department of Education Family Policy Compliance Office.

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”

  • Parents or eligible students have the right to inspect and review the student’s education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
  • Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
  • Generally, schools must have written permission from the parent or eligible student in order to release any information from a student’s education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
    1. School officials with legitimate educational interest;
    2. Other schools to which a student is transferring;
    3. Specified officials for audit or evaluation purposes;
    4. Appropriate parties in connection with financial aid to a student;
    5. Organizations conducting certain studies for or on behalf of the school;
    6. Accrediting organizations;
    7. To comply with a judicial order or lawfully issued subpoena;
    8. Appropriate officials in cases of health and safety emergencies; and
    9. State and local authorities, within a juvenile justice system, pursuant to specific State law.
  • Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification is left to the discretion of each school.

Unless the student has officially filed a written request with the Registrar’s Office that disclosure not be made without their written permission, directory information may be included in appropriate College directories, publications and news releases and may be disclosed by staff members in response to inquiries concerning individual students whether such inquiries are made in person, in writing, over the telephone, or by electronic means.

To withhold directory information please complete the Student Information Release Authorization form. This form is available through the Registrar’s Office and must be on file with the Registrar’s Office.

FERPA for Parents & Eligible Students

The U.S. Department of Education’s Family Policy Compliance Office provides a website with information and resources geared to educate and inform parents of students enrolled in public and private colleges and universities.

U.S Department of Education FERPA

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