FERPA + Student's Rights

Top Content Image - Registrar

Registrar

FERPA + Student's Rights

Annual FERPA Notification of Student Rights:

FERPA permits the disclosure of personal identifiable information from students’ education records, without consent of the student, if the disclosure meets certain conditions.  Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, FERPA regulations requires the institution to record the disclosure.  Eligible students have a right to inspect and review the record of disclosures.  A postsecondary institution may disclose personal identifiable information from the education records without obtaining prior written consent of the student:

  • To other school officials, including teachers, whom the College has determined to, have legitimate educational interests.
  • To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or                 transfer.
  • To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the College’s education programs.  Disclosures under this provision may be made in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their  authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf.
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid.
  • To organizations conducting studies for, or on behalf of, the school, in order to:  (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve                instruction.
  • To accrediting organizations to carry out their accrediting functions. 
  • To parents of an eligible student if the student is a dependent for IRS tax purposes. 
  • To comply with a judicial order or lawfully issued subpoena.
  • To appropriate officials in connection with a health or safety emergency.
  • Information the school has designated as “directory information”.
  • To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. 
  • To the general public, the final results of a disciplinary proceeding, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her.
  • To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.

Directory Information

Under the terms of the Family Educational Rights and Privacy Act of 1974 and its amendments Casa Loma College has designated the items listed below as “Directory Information.” This is information that is generally not considered harmful or an invasion of privacy if disclosed. Casa Loma College defines "directory information" as:

  • Student’s full name
  • Permanent address and telephone number
  • Local address and telephone number
  • E-mail address
  • State of residence
  • Date and place of birth
  • Marital status
  • Academic status
  • Class schedule and roster
  • Major Field of study - including the college, department or program in which the student is enrolled
  • Participation in college sponsored activities
  • Dates of attendance and graduation
  • Degrees and honors & awards received
  • Photographic, video, or electronic images of students taken and maintained by the college

Unless the student has officially filed a written request with the Registrar’s Office that disclosure not be made without his or her written permission, directory information may be included in appropriate College directories, publications and news releases and may be disclosed by staff members in response to inquiries concerning individual students whether such inquiries are made in person, in writing, over the telephone, or by electronic means.

To withhold directory information please complete the Student Information Release Authorization form. This form is available through the Registrar’s Office and must be filed upon completion with the Registrar’s Office. 

The above information can also be found in the College Catalog and Website, http://www.casalomacollege.edu