FERPA Basics

FERPA Basics

  • Most  information provided to the College by a student for use in the educational process is considered a student education record.  The storage media of the information is not relevant and can be hard copies or electronic.
  • Student educational records are considered confidential and may not be released without written consent from the student.
     
  • All faculty and staff have a responsibility to protect education records in their possession.
     
  • Access to student information is granted only for legitimate educational use for completion of your responsibilities as a College employee and cannot be used for any other purpose.
     
  • Some information is considered public or directory information.  This information can be released without a student's permission unless they have requested it remain confidential.  Directory information is: student name,  local address & phone number, permanent address & phone number, email address, class standing, academic major, college, withdrawal date, dates of attendance, individual photo, full or part time status, academic & other honors, heights & weights of athletic team members, specific athletic achievements, high schools & other institutions attended, scholarships awarded, degree earned and date conferred, and leadership positions in University organizations.